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The Industry Leader in Identity Management Products

(800) 688-9202

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The Industry Leader in Identity Management Products

(800) 688-9202

K&A Logo

Office Manager – Job Listing

Location
51 Cragwood Rd,
Suite 204,
South Plainfield, NJ
07080
Job Type
Full-Time,
In-Office
Salary
Based on
Experience
Benefits
Full Medical,
Dental,
401K Plan
Hours
40 Hour
Work Week
Apply

Description

K&A Industries, Inc. is seeking an Office Manager who will organize and coordinate office administration and procedures to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

The successful office manager is an energetic professional who loves wearing multiple hats. They are experienced in handling all administrative duties and executive support-related tasks and can work independently with little-to-no supervision. They should be well organized, flexible, and enjoys the challenges of supporting an office of diverse people.

Responsibilities

The Office Manager’s responsibilities support the general oversight of the office environment. Duties include, but are not limited to, managing a team of office subordinates, coordinating with other company staff, and keeping management informed of the goings-on. Specific tasks revolve around the operations and procedures of the office environment, ensuring that the office and its staff remain organized while handling correspondence, maintaining filing systems, and keeping the office in prime working order.

  • Recruit staff for the office while providing orientation and training to new employees.
  • Organize and maintain standard procedures that improve operational efficiency, including supply allocation, equipment procurement, and office systems.
  • Organize office operations by allocating tasks and assignments to subordinates and monitoring their performance.
  • Provide coaching, guidance, coordination, and evaluation to office staff to ensure top performance while managing internal staff relations.
  • Design, implement, and maintain filing systems. 
  • Ensure office financial objectives are met by preparing annual budgets for the office, planning expenditures, and correcting variances.
  • Remain the point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
  • Manage relationships with vendors and service providers, ensuring all items are invoiced and paid on time.
  • Perform review and analysis of projects and keep the management properly informed.
  • Organize and schedule meetings and appointments between office staff and management as required.

Requirements

  • Proven office management, administrative, or assistant experience.
  • Knowledge of office management responsibilities, systems, and procedures.
  • Excellent time management skills and ability to multitask and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in Microsoft Office, Quickbooks, and basic computer skills.
  • Knowledge of accounting, data, and administrative management practices and procedures.
  • Knowledge of clerical practices and procedures.
  • Knowledge of business and management principles.
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KA Industries, Inc.
51 Cragwood Road, Suite 204
South Plainfield, NJ 07080

Toll-Free (800) 688-9202
Phone: (908) 226-7000
Fax: (908) 226-7007

Contact Us