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Identity Management Products

(800) 688-9202    Customer Service

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The Industry Leader in Identity Management Products

(800) 688-9202    Customer Service

(800) 688-9202
Customer Service

(888) 889-3492    Printer Support

(888) 889-3492
Printer Support

Event Badging Questionnaire

Event Badging QuestionnaireFrom event details, branding, credential options, and card printers — we’ve thought of everything.

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Tech / Security Options

Attendance Tracking

Utilizes barcode scanning, RFID, or NFC technology to monitor attendee participation, track session engagement, and generate real-time attendance reports. This helps organizers manage event flow and gather valuable data.

Who Benefits:

  • Conferences and seminars that require session tracking for continuing education credits (CEUs).
  • Large-scale events with multiple breakout sessions needing attendee analytics.
  • Organizations aiming to improve event planning through data-driven insights on attendance trends.

Considerations:

  • Requires reliable scanning equipment and backend software for data collection.
  • Privacy concerns may arise, requiring clear communication about tracking policies.
  • System downtime or badge malfunctions could disrupt tracking accuracy, so backup procedures should be in place.

Tech / Security Options

Dining Expenses & Downstream Applications

Links event badges to prepaid accounts, meal plans, or additional applications such as parking, merchandise discounts, or VIP perks. This feature enables seamless transactions without cash or credit cards.

Who Benefits:

  • Large-scale conferences, trade shows, and corporate retreats offering meal plans or vendor transactions.
  • Universities, corporate campuses, and festivals using badges for food, drink, or other purchases.
  • Event organizers who want to streamline attendee spending and reduce cash handling.

Considerations:

  • Requires integration with payment or meal management systems, which may involve setup time and costs.
  • Lost badges with stored value may need a secure replacement process to prevent misuse.
  • Some attendees may prefer traditional payment methods, so alternative options should be available.

Tech / Security Options

Physical Access Control

Integrates RFID, NFC, or barcode technology into event badges to regulate and monitor access to specific areas. This security feature ensures that only authorized individuals can enter restricted zones such as VIP sections, backstage areas, or staff-only locations. 

Who Benefits:

  • High-security events, corporate conferences, and government facilities requiring controlled access.
  • Venues with multiple access levels, such as speaker lounges or private meeting rooms.
  • Organizations looking to streamline entry processes and reduce the risk of unauthorized access.

Considerations:

  • Requires compatible access control readers or scanning systems, which may add infrastructure costs.
  • Lost or stolen badges could pose a security risk if not deactivated promptly.
  • RFID and NFC badges may be susceptible to signal interference or electronic cloning if not properly secured.
Watermark designed into the graphics as a visual security feature for event badge credentials

Visual Security Options

Watermark

A subtle, embedded image or pattern within the badge material that is visible when held against light, helping to prevent unauthorized duplication.

Who Benefits:

  • Organizations needing a built-in security measure that doesn’t require additional printing.
  • High-security environments where counterfeiting must be minimized.

Considerations:

  • Can be difficult to detect in low-light conditions.
  • Some printing materials may not support high-quality watermark application.
UV ink showing a hidden pattern as a visual security feature for event badge credentials

Visual Security Options

UV Ink

Invisible ink that becomes visible only under ultraviolet (UV) light, adding a covert security element for quick verification.

Who Benefits:

  • Large-scale events where security personnel need a fast and reliable verification method.
  • Organizations that want an additional layer of authentication without altering the badge’s visible design.

Considerations:

  • Requires a UV light for verification, which may not be readily available at all checkpoints.
  • Overuse or improper application can cause the ink to fade over time.
Thermochromatic ink reacting to the heat signature from a thumbprint as a visual security feature for event badge credentials

Visual Security Options

Thermochromic Ink

Heat-sensitive ink that changes color when exposed to temperature variations, adding an interactive and secure authentication method.

Who Benefits:

  • Event organizers who want a quick and dynamic way to verify badges.
  • Industries that require a temporary security feature that can be easily tested on-site.

Considerations:

  • Can be affected by environmental conditions (e.g., hot or cold weather).
  • Not as long-lasting as other security features since excessive handling can impact performance.
Optical variable ink as a visual security feature for event badge credentials

Visual Security Options

Optical Variable Ink

Special ink that shifts color when viewed from different angles, making badges visually distinct and difficult to counterfeit.

Who Benefits:

  • High-security events where visual authentication needs to be quick and easy.
  • Badges that require a professional, sophisticated security element without electronic features.

Considerations:

  • Requires specialized printing, which can increase production time and cost.
  • Must be applied correctly to ensure visibility under different lighting conditions.
Microtext that reads "All star soccer league" in all caps as a visual security feature for event badge credentials

Visual Security Options

Microtext

Tiny, nearly invisible text printed on the badge that is readable only under magnification, providing a discreet authentication feature.

Who Benefits:

  • Government agencies, military, and corporate security teams needing subtle yet effective authentication.
  • Event organizers who require a security feature that doesn’t interfere with design aesthetics.

Considerations:

  • Requires a magnifying tool for verification, which may slow down manual inspections.
  • Printing must be high-resolution to ensure legibility.
Hologram sticker that says "Koala Diary" as a visual security feature for event badge credentials

Visual Security Options

Hologram

A multi-dimensional image embedded in the badge that changes appearance when viewed from different angles, offering high security against duplication.

Who Benefits:

  • High-security conferences, government agencies, and corporate badges.
  • Events with tiered access, where holograms can distinguish different clearance levels.

Considerations:

  • High production cost compared to standard print features.
  • Some holograms can be damaged over time with frequent handling.
Guilloche pattern as a visual security feature for event badge credentials

Visual Security Options

Guilloché Pattern

An intricate, fine-line design printed on the badge, similar to those found on currency, making counterfeiting nearly impossible.

Who Benefits:

  • Government agencies, financial institutions, and high-security environments.
  • Large events requiring a sophisticated anti-counterfeit measure.

Considerations:

  • Requires high-quality printing to maintain detail and effectiveness.
  • May not be easily visible without close inspection, so it should be paired with other security features.
Foil stamp of a trophy as a visual security feature for event badge credentials

Visual Security Options

Foil Stamp

Applies a metallic foil layer onto the badge, adding a reflective security feature that is difficult to duplicate and enhances aesthetic appeal.

Who Benefits:

  • Luxury events, high-profile conferences, and exclusive memberships.
  • Organizations looking for both security and a premium, polished design.

Considerations:

  • Requires precise application to ensure durability.
  • Some foils may wear off over time with frequent handling.
Custom shaped hole punch as a visual security feature for event badge credentials

Visual Security Options

Custom-Shaped Hole Punch

A non-standard hole shape punched into the badge for attaching lanyards, clips, or badge reels. This customization enhances security by preventing unauthorized badge duplication and ensures compatibility with specific attachment mechanisms.

Who Benefits:

  • Organizations requiring a unique hole design to fit proprietary badge accessories.
  • Events where standard round punches can be easily copied or misused.
  • Security-conscious environments looking for an additional layer of authentication.

Considerations:

  • Custom-shaped holes may not be compatible with all lanyards or clips, requiring specialized accessories.
  • Improper placement or sizing can weaken the structural integrity of the badge, leading to breakage.
  • Higher production costs compared to standard round hole punches.
Custom color card stock as a visual security feature for event badge credentials

Visual Security Options

Colored Card Stock (non-white)

Uses a distinct colored core layer within the card material, making tampering or duplication more difficult while enhancing visual security.

Who Benefits:

  • Organizations needing a simple yet effective security feature without adding extra printing steps.
  • Events with tiered access levels (e.g., VIP vs. general admission) where different colors can signify different permissions.

Considerations:

  • Can be less effective if not combined with other security features.
  • Limited color options may not match branding or event aesthetics.

Quality + On-Site Printing!

Event Badge Design & Branding

Hybrid Pre-Printed Frame Design (CR80-sized print area)

Looking for an event badge that offers the branding space of a large-format badge, the professional look of a dye-sub design, and the flexibility to print and encode attendee data on-site—all in one step? Hybrid Pre-Printed Frame Event Badges are the perfect solution.

Pre-print the front frame area and/or fully-printed back side to showcase logos in vibrant colors, event branding, and sponsor recognition. You can also incorporate visual security features such as custom shapes and holograms. These professionally printed cards are then shipped with a blank CR80-sized area, allowing you to print attendee data and encode access control technology in-line at your event.

This pre-printing approach ensures high-quality graphics, while the oversized format enhances visibility, making roles and access levels easy to identify. Durable and visually striking, these event badges combine style and functionality—ideal for conferences, trade shows, and other events with varying attendance. Plus, they often double as keepsakes, extending your event’s branding impact.

Fully printed design on a event badge lite

Fast Print Speeds!

Event Badge Design & Branding

Fully-Printed Design (lite)

Fully-Printed Designs (lite) will provide a high-quality print can cover up to 98% of the card, leaving a thin white (non-printed) border around the outside edges. This option is cheaper and prints faster than the “full-bleed version”, but should be used with lighter (non-heavy ink) designs to ensure a beautiful print.

Fully-printed oversized event credentials are produced in a single print pass when all design details and user information are obtained in advance. Unlike hybrid “pre-printed frame designs”, these badges are entirely prepared before the event and require attendees to pre-register to collect all information (names, titles, photos, access levels, etc.) for pre-event badge printing. The finished passes are often printed well before the event and handed out as registered attendees sign in — however, the fast print speeds allow for on-demand prints as well!

Fully-printed event badges are best suited for events with finalized attendee lists.

Fully printed design on a event badge

Polished Appearance!

Event Badge Design & Branding

Fully-Printed Design (full bleed)

Fully-Printed Designs will give you high-quality, borderless cards with full edge-to-edge printing.

Unlike hybrid “pre-printed frame designs”, fully-printed oversized event credentials are entirely prepared before the event and require attendees to pre-register to collect all information (names, titles, photos, access levels, etc.) for pre-event printing. The finished passes are often printed well before the event and handed out as registered attendees sign in.

Fully-printed event badges are best suited for events with finalized attendee lists.